Walnut Way Opens Center Manager Position
Walnut Way Center Manager Position is now open, please see attached/below for position description.
All application materials (Letter of Interest, Resume, 3 References, Salary Request)
must be submitted by January 17th 2012. Please share widely.
Position Title: Walnut Way Center Manager
Reports to: Program Director
Supervises: Volunteers, Interns
Schedule: 32 hours per week with potential for full time (40 hours), based on candidate
Organization: Walnut Way Conservation Corp. (Walnut Way) is the lead agency for a project sponsored by the Zilber Neighborhood Initiative (ZNI) that aims to support the design and implementation of a comprehensive neighborhood driven quality-of-life plan in the Lindsay Heights neighborhoods. Walnut Way is a neighborhood association within Lindsay Heights that works to sustain economically diverse communities through civic engagement, environmental stewardship and ventures for community prosperity.
Position Summary: The Center Manager (CM) administers day-to-day organizational operations. CM manages and increases the effectiveness and efficiency of support services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions. The CM administers human resources policies, procedures and systems. The CM assists with contract management and financial management tasks. The position ensures a safe, efficient and welcoming environment for neighbors, employees, volunteers, supporters and visitors. The CM ensures the smooth and efficient operation of the Center.
Duties and Responsibilities:
Human Resources Management
• Create and implement volunteer program with oversight from Associate Director
• Perform all recruitment, screening, hiring and orientation duties for new personnel
• Coordinate all personnel/human resources interactions with contracted services
• Prepare and process payroll to include updating records as needed
• Track pay increases, vacation time, personal time, payroll deductions, status changes and employee evaluations, keeping management informed
• Maintain personnel files in an organized and accessible manner to include correspondence and other related information in a timely manner
• Act as benefits administrator to include completing paperwork and processing updates as needed
• Oversee and maintain organizational insurance to include property, fire, state unemployment, and workers compensation
• Establish, implement and update company policies, procedures and employee handbook with Program Director
• Drive initiatives that contribute to long-term operational excellence, including staff skill development opportunities
Financial Management
• Work with supervisors and accountant to analyze financial status of operations
• Organize and maintain fiscal documents
• Determine risk/benefit and make recommendations for new or expanding programs
• Work with managers to monitor programs and ensure budget overruns do not occur, coordinating with staff to verify costs are acceptable
• Prepare invoices to funding sources, including calculation of completed units of service
• Manage grantor contracts and reimbursement requests
• Work with managers to develop long-term budgets based on historical data
• Coordinate and assist with audit and other financial preparations with accountant
• Assist with input and provision of financial reports
• Supports development of business plans
• Maintain and monitor fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems.
Organizational Operations and Systems Management
• Improve the operational systems, processes and policies in support of mission -- specifically, support better management reporting, information flow and management, business process and organizational planning
• Analyze current data and operational systems, determine any necessary improvements, implement new systems, and communicate effectively with staff for successful transition
• Coordinate all Information Technology (IT) services required for Walnut Way Center operations including management of contracted IT services
• Supports outreach and system maintenance for fundraising appeals
• Inventory and order office supplies/equipment as needed, arrange for repairs as necessary
• Create, oversee, implement and/or maintain effective systems for Center reception, mail, room scheduling, and others aspects of Center operations
• Proficiently operate office equipment and provide guidance to other staff members
• Attend and participate in Walnut Way staff meetings and special events
• Attend seminars, conferences and all meetings as directed
• Prepare correspondence and office memos in an efficient manner
• Assist with neighborhood communications, outreach and events including Lift Up, Report to the Community and Harvest Day.
• Performs other organizational related duties as assigned
Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made for individuals with disabilities.
Education/Experience:
• Master’s degree in human resource management, business administration, nonprofit management, or other related field
• Minimum of 5 years experience working in operations management, financial management and/or human resource management
• Strong project management skills
• Commitment to work in diverse settings
• Proven ability to work with youth and adults from diverse economic backgrounds
• Excellent oral and written skills; ability to represent the agency
• Knowledge of non-profit functions
• High degree of professionalism including organization & planning
• Exceptional attention to detail and time management skills
• Experience in:
finances
employment and compliance to regulatory concerns and reporting
human resource policy development and documentation
employee/volunteer policies, relations and communications
compensation and benefits administration
employee safety, welfare, wellness and health programs
financial and program analysis
data management
delegating responsibilities effectively
• Creative, innovative, flexible, love for results and community leadership
• Knowledge of Quick books
• Proficient in Microsoft Office applications [Word, Excel, PowerPoint], database and web
• Ability to adjust to emerging priorities, motivator, and effective listener
• Must be willing to work flexible hours, including some evenings and weekends if needed
• Residents of the Lindsay Heights neighborhoods [zip codes 53205 or 53206] will receive strong consideration, however residency is not required
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit. The employee is regularly required to use hands to finger, handle, or feel. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities. The work environment characteristics include working in office space, classrooms, community agencies and outdoors.
Submit Letter of Interest, Resume, 3 References and Salary Request to:
Sharon Adams
2240 North 17th Street
Milwaukee, Wisconsin 53205
Deadline to Apply: January 17th 2012
WALNUT WAY IS AN EQUAL OPPORTUNITY EMPLOYER
DRUG FREE WORKPLACE
